Radiology Data Request

I want to file a new request for data from the Imaging department
I want to view my open requests

General

The employee(s) of the Radiology department is/are, together with any external researchers, responsible at all times to safeguard the scientific (Good Clinical Practice) and legal guidelines.

What do I need to apply for a Data Request?

In case you are a researcher and you intend to apply for imaging data, obtained within the Radiology department of the Maastricht UMC+, you need to cover the conditions below first:

• You need to read and accept the data sharing policy of the Imaging department

• You need to confirm that it concerns retrospective research.

  • If you would like to explore options for prospective research, please use this form.

• It would help if you knew the accession numbers and corresponding study ID’s of the cohort you are looking for.

  • However, a search can also be requested using the same form.

• You need a research partner within the Imaging department (if you are an external applicant)

• You need approval from the head of the Imaging department (if the data is intended for external use)

• You need approval from the METC for research not subject to the WMO

• You need approval from the Board of Directors

• You need to provide a Data Transfer Agreement (DTA) or Data Sharing Agreement (DSA) (in certain cases)

The proposal will then be reviewed by a (deputy) department head and submitted to the Management Team (MT) before written permission is granted. Moreover, it will be checked wheter the investigation does not overlap with any existing/ongoing projects. Written permission will be granted on the basis of the provided information and is only valid within the Maastricht UMC+ on the given period.

How do I apply for a Data Request?

1. If this is your first time, sign up for an account.

   1. It is advised that you sign up using your UM or MUMC+ email adress. This will enable you to log in using your institutional credentials.

   2. The link above should redirect you to the login page. Click ‘Sign up’ next to 'Need an account?' on the bottom of the card and follow the steps. You will receive a magic link in your mailbox.

2. Start off by filling out the digital request form.

   1. Do you wish to save your proposal?
      Hit the ‘Send’ button at the bottom of the page.

   2. Do you still need to make adjustments?
      Click the ‘Edit’ button at the top of the following screen. You can always navigate to ‘Your requests’, click the plan you wish to adjust and then click ‘Edit’. Click ‘Save’ at the top of the screen once you’re done editing.

   3. Do you want to share your plan with collaborators?
      Click ‘Share’ and enter their email address on the right hand side of the following screen. You can always navigate to ‘Your requests’, click the plan you wish to share and then click ‘Share’ on the right side of the screen. The collaborator who is invited will receive an email with a sign-up link, followed by an email with a link to the proposal.

3. Submit your proposal.

   1. Click the ‘Edit’ button at the top of the screen, then hit ‘Submit’. You can always navigate to ‘Your requests’, click the plan you wish to submit, click ‘Edit’ at the top of the page followed by ‘Submit’.

4. Await approval.

   1. A data manager will automatically be notified via email. He or she will take the plan up to the MT, provide feedback or perhaps get in touch with you to follow-up.

5. Receive your requested data.

   1. Has your proposal been approved?
      A data manager will contact you on how you wish to receive the imageing data. This can be either done digitally or via an encrypted harddrive.